Our client is seeking a detail-oriented Supply Chain and Logistics Administrator to support transportation, freight audit, and supply chain operations. This role is responsible for ensuring the accuracy of freight and logistics-related invoices, maintaining compliance with carrier and service provider agreements, supporting transportation coordination activities, and delivering operational reporting and analytics. The ideal candidate will have experience in logistics administration, freight auditing, carrier management, and process improvement within a fast-paced supply chain environment.

Key Responsibilities

• Review and audit freight, warehouse, and related logistics invoices for accuracy and compliance with contractual agreements and shipment records.
• Verify charges against transportation contracts, rate agreements, and supporting documentation.
• Prepare, code, and process freight-related vouchers and payables.
• Investigate, dispute, and resolve billing discrepancies with carriers, warehouses, and other service providers.
• Maintain accurate records of freight transactions, audits, and payment activities.
• Monitor freight expenses, identify trends, and recommend cost-saving opportunities.
• Support continuous improvement of logistics invoice and payment processes.
• Provide backup support for transportation coordination activities, including truck and rail movements of finished goods.
• Generate and distribute freight audit reports, operational metrics, and key performance indicators (KPIs).
• Maintain freight recovery tracking and assist in collecting reimbursement for freight-related costs when applicable.
• Create and maintain daily, weekly, and monthly logistics performance reports.
• Serve as a primary point of contact for carriers regarding freight payment inquiries.
• Build and maintain positive working relationships with internal stakeholders, carriers, suppliers, and third-party logistics providers.
• Assist in developing, documenting, and implementing standard operating procedures (SOPs) and logistics protocols.
• Ensure confidentiality of sensitive business, financial, and operational information.
• Comply with all applicable safety policies, procedures, and regulations.
• Provide cross-functional support and perform additional duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

• Knowledge of transportation, logistics, and supply chain operations, including contract administration and compliance.
• Familiarity with transportation agreements, carrier contracts, and freight rate structures.
• Understanding of standard office administration practices and procedures.
• Proficiency with Transportation Management Systems (TMS), Microsoft Office applications, and advanced Excel functions, including PivotTables.
• Strong analytical and problem-solving skills with the ability to identify root causes and recommend practical solutions.
• Strong numerical aptitude and attention to detail.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written, verbal, and interpersonal communication skills.
• Ability to work independently and exercise sound judgment in decision-making.
• Ability to identify and implement cost-effective logistics solutions.
• Ability to ensure compliance with contractual obligations and company policies.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to remain composed and effective in a fast-paced environment.

Education and Experience

• Associate degree in Supply Chain Management, Logistics, Transportation, Business Administration, or a related field required; bachelor's degree preferred.
• Minimum of three (3) years of experience in logistics, transportation, freight administration, or supply chain operations.
• Experience with freight auditing, transportation coordination, and carrier management preferred.
• Experience supporting rail transportation, warehousing, manufacturing, or distribution operations is a plus.
• Equivalent combinations of education, training, and experience will be considered.

Work Environment

• Primarily office-based work environment.
• Occasional exposure to warehouse, distribution, or manufacturing environments, including potential exposure to heat, dust, noise, and industrial equipment.
• May require the use of personal protective equipment (PPE) when entering operational facilities.
• Requires sitting, standing, walking, and occasional stair climbing.
• May occasionally lift or move items weighing up to 20 pounds.
• Flexibility to work additional hours during peak operational periods may be required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.